Higher Education Officers Council
CHARTER REVISIONS 2014
As you know, this year the Charter Review Committee and Executive Board have proposed significant revisions to our charter to make us more effective as a governance body. There will be a meeting of the full HEO Council at 12:00 PM on Wednesday, May 7 in the West End of the Student Dining Hall in the New Building. We will need a quorum of the membership in order to hold this important vote, which means at least 135 John Jay HEOs must attend. Please mark your calendar and encourage the other HEOs in your area to do so as well.
The proposed revisions to our charter were introduced to HEO Council members at our March 14 meeting. There were lots of questions, some HEOs expressed concern over some of the proposed changes, and some suggested additional amendments they would like to see. It was clear that an additional comment period is needed. Here is how we will proceed:
1. The document outlining the proposed changes is here. Please read it carefully. The most substantial changes, including the switch from our current "committee of the whole" membership model to a system of proportional representation, are contained in Article II.
2. If you have any comments, concerns, or suggestions for further amendments to the charter, please submit them in writing to Michele Doney, HEO Council Secretary, via email at firstname.lastname@example.org by April 10.
3. Comments will be posted to this web page as they are received, so feel free to check back often.
4. All comments received by the deadline will be compiled and distributed to the Executive Board at the April 11 Board meeting. The Board will review the comments received and make any further changes to the charter that they feel have merit. YOU ARE WELCOME AND ENCOURAGED TO ATTEND THIS MEETING to advocate on behalf of amendments you'd like to see made. Currently the meeting is scheduled to take place at 1:30 PM in the Enrollment Management Conference Room. Please let Michele Doney know if you are coming so we know if we need to move to a larger space to accommodate everyone.
5. Whatever form the revisions take by the end of the April 11 Executive Board meeting is the document we will all vote on at the May 7 meeting. Experience tells us it is extremely difficult to achieve a quorum from among a membership of nearly 270 HEOs and keep it for very long. Therefore, it will be impractical to allow significant time for further discussion at that meeting, as we would risk people leaving and losing the quorum. Therefore, we will need to move to a vote fairly quickly. Please do not plan to wait until that day to suggest further amendments to the document.
COMMENTS SUBMITTED SO FAR:
Click here to read comments and suggestions submitted so far.
Welcome! Click to jump down:
- Executive Board 2012-2014
- Charter & Bylaws
- Committees of the HEO Council
- John Jay College Committees with HEO Council Representation
- Calendar of Meetings
- HEO Council Agendas & Minutes
- HEO Council Executive Board Agendas & Minutes
President: Carina Quintian
Vice President: Sandrine Dikambi
Secretary: Michele Doney
Treasurer: Janice Carrington
Members at Large: Inez Brown, Linda Mitchell, Kevin Nesbitt, Johanna Whitton
College Council Representatives: Katherine Killoran, Nancy Marshall, Rosann Santos-Elliott, Janet Winter, Marisol Marrero
The Higher Education Officers Council is an organization of professionals employed in the Higher Education Officer series at John Jay College of Criminal Justice. We are committed to improve our quality of life and professionalism, as affected by contractual and policy issues. We affirm our common commitment to strengthen the institution in which we work to advance quality education and the effectual delivery of services.
Article I: Powers of the Higher Education Officers Council
The Higher Education Officers Council of John Jay College is the voice of its non-teaching and teaching membership. The Council shall engage in on-going dialogue with the Administration, College Council, and other college constituents to assure the well-being of its membership and make recommendations to promote effective management of the College.
Article II: Higher Education Officers Council
The Higher Education Officers Executive Board consists of the President, Vice President, Secretary, Treasurer and Four Elected Members At-Large. Elections are held in March: appointments to offices are effective as of July 1st, for a two year term ending June 30th.
President: The President presides over the Higher Education Officers Council and Executive Board meetings. The President represents the Higher Education Officers Council within the College Community. The President is a statutory voting member of the following College Council committees: Executive Board of the College Council; Budget and Planning Committee; Financial Planning sub-committee; and Strategic Planning sub-committee.(See Article VI)
The Executive Board shall declare the Office of The President vacant and the voting seat on the College Council unoccupied when the president is unable to complete the term. The Executive Board will agree on appropriate actions to fill the vacancy.
Vice President: The Vice President presides over the Higher Education Officers Council and Executive Board meetings when the President is absent or when the President yields in order to participate in a motion or discussion. The Vice President may choose to: succeed as interim president or remain as vice president until a new presidential election is held if the president is unable to complete the term of office.
Secretary: The Secretary records the minutes of the Higher Education Officers Council and the Executive Board meetings and submits them to the Executive Board for approval. In the absence of the Secretary, one of the four members at large will record the minutes at that meeting. The Secretary distributes minutes to the Council prior to the meetings. The Secretary receives and records correspondences and committee reports. The Secretary also maintains the archive of records and current membership mailing list.
Treasurer: The Treasurer manages the budget and financial planning and reports to the Executive Board and to the Council.
Members At-Large: The Members At-Large alternately record Executive Board minutes in the Secretary’s absence and then submits them to the Secretary for review and appropriate distribution when necessary.
The Higher Education Officers Executive Board declares an executive officers position vacant when an elected officer is unable to complete the term. The Executive Board will agree on appropriate actions to fill the vacancy.
Article III: Voting and Participation
Each member of the Higher Education Officers Council shall have one vote. Absentee ballots may be used under such conditions as the Executive Board may prescribe.
Quorum of the Higher Education Officers Council, the Executive Board, and Standing Committees is two-thirds of the voting members present.
Members of the Higher Education Officers Council are welcome to speak at Executive Board meetings; however, voting is limited to the Executive Board members.
Nominations: Candidates are nominated for the offices of President, Vice President, Secretary, Treasurer, and four members At-Large at the first Higher Education Officers Council meeting held in March. Electronic or written nominations can be submitted to the Secretary one week before the Council meeting.
Acceptance: Candidates attending the March meeting who are nominated for executive officers can accept or decline the nominations in person. Candidates absent from the March meeting and who are nominated for executive officers must inform the Secretary within one week after the meeting to decide whether they accept or decline the nominations.
Ballots: The Higher Education Officers Executive Board mails ballots to the Council after nominations are confirmed. Completed ballots must be returned within two weeks from the date they are received from the Secretary.
Results: The Higher Education Officers Council Elections Committee tabulates the votes and certifies the election results.
Notification: The President of the Higher Education Officers Council announces the election results at the next Council meeting.
Article IV: Regular and Special Meetings
The Higher Education Officers Executive Board plans the annual schedule of meetings.
The Higher Education Officers Executive Board meets every month during the fall and spring semesters. The Executive Board can alter this schedule when necessary.
The Higher Education Officers Council meets twice during the fall and spring semesters. The Executive Board can alter this schedule when necessary.
The Higher Education Officers Executive Board can invite members of the college community and university and guests to participate in Council meetings.
Article V: Agenda
Higher Education Officers Council members can forward electronic or written agenda items to the Executive Board ten working days prior to a Council meeting. Late agenda items will be tabled for the next Executive Board meeting.
The Executive Board establishes priorities and approves the agenda items and sends the agenda to the Council Secretary to distribute to members prior to a Council meeting.
Council members can amend agenda items at Council meetings.
The Executive Board can convene a Council meeting without an approved written agenda.
Article VI: Representation on the College Council
The Higher Education Officers Council elects five members as representatives on the College Council. The President of the Higher Education Officers Council is a statutory voting member.
The Executive Board appoints one Higher Education Council member as an alternate member of the College Council.
President: The President is a statutory member of the College Council. Only the President can serve on the Higher Education Officers Executive Board and on the College Council. (See Article II).
Four Elected Council Members: The Higher Education Officers Council annually elects four voting members to the College Council.
Alternate Member: The Executive Board appoints one Higher Education Officer as an alternate member to the College Council.
Terms of service on the College Council are determined in the College Council Charter.
Article VII: Committees
The Higher Education Officers Executive Board can establish Standing and Ad-hoc committees which will advance the mission of the organization. These Committees determine their goals and objectives. The various chairs report to the Executive Board and the Council. The membership of these committees is voluntary.
The Higher Education Officers Council established the following Ad Hoc Committees:
- Budget Committee
- Charter Review Committee
- Elections Committee
- Quality of Life Committee
- The Higher Education Officers Executive Board recommends two members to the following committees for President’s approval:
- The Higher Education Officers Screening Committee – 1 member
- The Labor- Management Committee – 2 members
Article VIII: Amendments
The Higher Education Officers Council can propose motions to amend the charter.
A quorum (See Article III) is required of the members present at a Council meeting to pass or veto a proposed amendment.
Mission: The Elections Committee is charged to tally the votes submitted for all HEO Council elections. This committee consists of five HEO members who will not run for office for that academic year. The duty of the Elections Committee is to count the votes for elections open to the HEO Council members.
One of the five members on the Elections Committee will be the Chair of the Elections Committee. Chair of the Elections Committee will ensure that the ballot counting process is fair and efficient, finalize the result – including the number of ballots, all voided ballots, and counted ballots, report the result and return all ballot material to the Secretary of HEO Council, and prepare an email statement of the official result to be sent out by the Secretary of the HEO Council.
Mission: The Budget Committee works to gather and analyze information on the college's finances. The committee reviews and evaluates the college's financial plan in terms of how well it supports the college's mission and how it directly affects our members. The committee is also encouraged to submit recommendations for investment in the professional support and growth of the non- teaching professional staff. The Chair of the Budget Committee will report to the HEO Executive Board.
Quality of Life Committee
Mission: The Quality of Life Committee works to address any concerns related to the business and well-being of Higher Education Officers on campus. The Committee discusses challenges and opportunities related to facilities, services, college policies and procedures, and the general morale and fair treatment of the non-teaching professional staff. The Chair of the Quality of Life Committee will report to the HEO Executive Board.
Charter Review Committee
Mission: The role of the Charter Review Committee is to review the Higher Education Officer Council charter and propose any amendments or revisions which may be advisable for the council.
This is a new committee, called for by a vote of the HEO Council Executive Board in September, 2013. Although it will not be a standing committee of the HEO Council until/unless it passes as part of the charter review process that is currently underway, it will be activated as an ad hoc committee in the meantime.
Mission: The purpose of the committee will be to raise awareness about the HEO Council and its activities and to cultivate an active membership by systematically reaching out to two constituencies: Current HEO employees and newly hired HEOs.
Carina M. Quintian, ex officio
Marisol Marrero, Alternate
College Council Executive Committee
Budget and Planning Committee
Sandrine Dikambi, ex efficio
College-Wide Assessment Committee
Campus Safety Advisory Committee
HEO Screening Committee
April 13, 2006
March 9, 2011