Academic Year (Fall and Spring) Facts

Academic Year (Fall and Spring) Facts

Academic Year Facts:

  • Each semester, Fall and Spring consists of 15 weeks each.
  • You must be registered for at least 6 credits (or equated credits) and provide a copy of your confirmed registration each semester.
  • Students should calculate their total hours and recommended hours based on the recommended hours in order to ensure that funds last the entire academic year. (See FWS FAQs).
  • Students can work up to 20 hours per week (while attending classes); however, it will exhaust funding quicker.
  • All students should stop working by the last day of classes, but definitely by the last day of finals, check your contract for the date.
  • Students who withdraw, take a leave of absence, are dismissed or are not registered may not continue to work.
  • Students, who stop attending classes during the academic year, will be paid up until the last day of class attended.

Fall only:

  • If you are a graduating in the Fall semester, you must stop working by the last day of Fall classes.

Spring only:

  • Students must stop working by the last day of finals (May); Check your contract for the date.
  • Unused FWS awards are not rolled over into the Summer or to the next academic year.

Note: Students interested in summer FWS must complete a new FAFSA for the upcoming award year, select the FWS option and complete the Financial Aid process. To work in the summer requires permission from the FWS Coordinator.

Definitions / Formulas:

Award: The amount of Federal Work Study funds you are given each semester.

Contract: A formal agreement between you and a supervisor of how many hours you can work per Academic Year.

Academic Year: Summer, Fall, and Spring. (Students don’t usually work during finals).

On-Campus Rates: Undergraduate is $15.00; Graduate is $16.00 per hour.

Off-Campus Rate: Undergraduate and Graduate rates vary depending on the location.

Total Hours: The amount of hours a student can work during the academic year.

Total Hours Formula= Award / Hourly Rate

Example: $2000/$ 15.00 = 133 hours for the academic year (Summer, Fall and Spring)

Recommended Hours: The suggested amount of hours one should work to have available funds the entire academic year.

Recommended Hours Formula: Award/ Hourly Rate/ # of weeks left in the academic year (see the Time Sheet Submission Schedule)

Example: $2000/ $15.00/ 30 weeks= 4.5 hours per week for 15 weeks in the Fall and 15 weeks in the Spring. Do not include Finals, Breaks (Christmas through New Years or Spring Break), or January (Winter Session). Only count the weeks remaining until the last day of Spring classes.

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