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John Jay College of Criminal Justice

GENERAL INFORMATION

Student Responsibilities

Students are responsible for fulfilling the admission, course, and program prerequisites, degree and graduation requirements, college deadlines and attendance dates, and rules and regulations published in this Undergraduate Bulletin. Students are also responsible for knowing and abiding by the College regulations that appear in the Directory of Classes and other official publications, and those posted on the bulletin board of the Office of the Registrar.

Change of Address

Students must notify the Office of the Registrar of any change of address by filing an official Change of Address Form.  Failure to submit this form may result in the loss or delay in delivery of important correspondence.

Enforcement and Appeal

The Office of the Dean for Admissions and Registration is responsible for enforcing all academic rules. Appeals from rules and regulations should be addressed to the Dean for Admissions and Registration and filed in the Office of the Registrar.


GENERAL REGULATIONS

Official Classes

Each matriculated (degree candidate) student is enrolled in one of eight classes, according to the number of credits that have been earned.

Class    Credits
Lower Freshman 0- 14.9
Upper Freshman 15 - 29.9
Lower Sophomore 30 - 44.9
Upper Sophomore 45 - 59.9
Lower Junior 60- 74.9
Upper Junior 75 - 89.9
Lower Senior 90 - 104.9
Upper Senior 105 or more


Maximum Number of Courses in a Term

Freshmen and sophomores are permitted to register for five courses each semester; juniors and seniors may register for six. Sophomores, juniors, and seniors whose grade point average is 3.30 or above may exceed these limits by one course. The forgoing limits may be exceeded by enrolling in a physical education activity course that awards 1 credit.

During Summer Session, students may register for up to 6 credits. Students may take 9 credits with approval by the either the Dean for Admissions and Registration or the Associate Provost.

Students on Academic Probation

Students who are on academic probation may not register for more than four courses. In special instances students on probation may be limited to fewer than four courses by the Academic Review Committee. Students remain on probation for one academic year.

Students who are on probation may exceed the forgoing limit by enrolling in a physical education activity course that awards 1 credit, or in a course for 1 credit offered by the Department of Counseling and Communication Skills for students on academic probation.

Course Prerequisites

Students must first fulfill the prerequisites specified for any course before they may register for it. The prerequisites required as preparation for course work at a more advanced level are included in the course descriptions in this Undergraduate Bulletin. Note: English 101 is a prerequisite for all courses at the 200-level while English 102 is a prerequisite for all courses at the 300-level or above.

Permission to register for a course without first fulfilling its prerequisite(s) may be granted only when a course description specifies that permission of the section instructor may be granted for that purpose. In the absence of the section instructor, the chairperson of the department (or his or her designee) may authorize the prerequisite waiver. Prerequisites may be waived only if, in the judgment of the section instructor (or the chairperson of the department or the latter's designee), the student is academically prepared for the more advanced course.

If a prerequisite waived by the section instructor (or the chairperson of the department or the latter's designee) is a required course in a major or in the College's general education requirements, then it must eventually be taken and successfully completed.

Prerequisites may be waived for upper seniors (defined as students who have completed at least 105 credits) in all courses, following verification of upper-senior standing by the Associate Provost and authorization by the section instructor (or chairperson of the department or his or her designee). In such instances, the prerequisite must be taken as a corequisite if it is a required course in a major or in the College's general education requirements.

Overall Credit Limitation

Students who have completed 144 or more degree credits will not be permitted to register without the approval of the Dean for Admissions and Registration. Such students must develop with the Dean a plan to complete their degree requirements. They may register only for courses required for fulfillment of degree requirements.

Repetition of Courses

Required Repetition

Students who receive the grade of F or WU in a required course must repeat the course at the next earliest opportunity.

 Students who do not pass preparatory skills courses must re-enroll in these courses during the next semester of attendance. (For a list of the College's preparatory skills courses, See Undergraduate Curricula: General Requirements for the Baccalaureate Degree.)

Prohibited Repetition

A course for which credit has already been granted may not be repeated. Students will not be granted credit toward their degrees for repeated courses.

Limitation on the Repetition of Remedial and Developmental Courses

The following policy shall apply in the matter of grades assigned for remedial and developmental courses (COM 101, 102--ENG 093, 094, 099,100--MAT 095,100,103):

1. A student shall not be permitted to register at the College if he or she has received two F's, W's, WU's, or R's, or any combination thereof in the same course or its equivalent.*

2. After receiving an F, a WU, an R, or  two W's in the same course, the student shall be dismissed from John Jay College.

3. The dismissal decision shall be final. Students wishing to continue within CUNY must apply to and be accepted by a community college.

* Equivalent courses are as follows:

ENG 099 is equivalent to 093 (SEEK)
ENG 100 is equivalent to 094 (SEEK)
MAT 100 is equivalent to 095 (SEEK)

Independent Study Courses

Students who wish to undertake independent study under the direction of a member of the faculty must complete an Independent Study Form obtained from the Office of the Registrar. The form must be signed by both the faculty member and approved by the Department Chair. The form must then be certified by the Dean for Admissions and Registration and accepted during the official registration period. Approval is subject to the academic prerequisites listed in the course description and the following stipulations:

1. completion of 60 degree credits, unless waived by the Dean for Admissions and Registration;
2. a 2.50 grade point average;
3. only one independent study course each semester, up to a total of four such courses;
4. instructor is a full-time member of the faculty;
5. no more than two independent study courses sponsored for a student by the same faculty member.

Permission for exceptions to these regulations must be obtained from the Department Chair and the Dean for Admissions and Registration prior to the registration period.

Permit Courses (Courses at Other Colleges)

Students planning to take courses for credit simultaneously at the College and at another educational institution must obtain permission in advance from the Office of the Registrar. Guidelines for permit courses are available in the Registrar's Office, Room 4113 North Hall,
212-237-8870.

Attendance

Standard Courses

Students are expected to attend all class meetings as scheduled. Excessive absence may result in a failing grade for the course and may also result in the loss of financial aid. Determination of the number of absences that constitutes excessive absence is established by the individual instructor, who announces attendance guidelines at the beginning of the semester.

Remedial and Developmental Courses

In remedial and developmental courses, students are automatically considered excessively absent and are not eligible for passing grades if their absences exceed the number of times a class meets in any two-week period.  In classes that meet once a week, more than two absences are excessive. In classes that meet twice a week, more than four absences are excessive. In classes that meet three times a week, more than six absences are excessive. The remedial and developmental courses are:

Chemistry 100 Communication Skills 101
Communication Skills 102 English 011
English 012 English 013
English 099 English 100
Mathematics 100 Mathematics 103
Speech 100  
   
SEEK  
Communication Skills 101 English 093
Communication Skills 102 English 094
Mathematics 095 Speech 091

 
College Policy on Plagiarism

Plagiarism is the presentation of someone else's ideas, words, or artistic, scientific, or technical work as one's own creation. Using the ideas or work of another is permissible only when the original author is identified. Paraphrasing and summarizing, as well as direct quotations, require citations to the original source.

Plagiarism may be intentional or unintentional. Lack of dishonest intent does not necessarily absolve a student of responsibility for plagiarism.

It is the student's responsibility to recognize the difference between statements that are common knowledge (which do not require documentation) and restatements of the ideas of others. Paraphrasing, summarizing, and direct quotation are acceptable forms of restatement, as long as the source is cited.

Students who are unsure how and when to provide documentation are advised to consult with their instructors. The Library has free guides designed to help students with problems of documentation.


College Policy on Cheating

Students are prohibited from using books, notes, and other reference materials during examinations except as specifically authorized by the instructor. Students may not copy other students' examination papers, have others take examinations for them, substitute examination booklets, submit papers written by others, or engage in other forms of academic dishonesty. An instructor who determines that such violation has occurred may follow the options stated below.

 
Resolving Allegations of Cheating and Plagiarism

Allegations of cheating may be referred to the Vice President for Student Development to be handled under the Student Disciplinary Procedures in Article 15 of the Bylaws of the CUNY Board of Trustees, copies of which are available in the Library. Plagiarism may be either an academic infraction or a disciplinary infraction depending on the nature of the allegation. The key factor in determining whether an allegation of plagiarism should be treated as an academic or disciplinary matter is whether resolution of the issues involves primarily a question of fact or primarily a question of professional academic judgment (i.e., a judgment involving the professor's expertise, or a subjective evaluation of the student's work product, or both). For example, whether a student did, in fact, plagiarize from another source frequently involves primarily a question of fact. In such circumstances, the matter may be referred to the Vice President for Student Development for the initiation of a disciplinary hearing.

However, the primary issue in a plagiarism case frequently is whether the ideas and/or language expressed by a student were original or were the ideas of another. In such cases, the matter is more properly characterized as academic, for which the faculty member should award a a grade appropriate to the circumstances.

Sometimes, whether a question of fact or an academic judgment is at issue is not clear. When a faculty member is not certain whether a particular case of plagiarism ought to be treated as a disciplinary infraction or an academic infraction, the faculty member should consult with the Vice President for Student Development. If the Vice President determines that the matter is disciplinary, the matter will be handled as a disciplinary violation under Article 15 of the Bylaws of the Board of Trustees, If it is determined that the matter is academic, the Vice President will refer the matter back to the faculty member, and the College's established procedures in terms of grading and appeals will be followed.

In some instances of plagiarism, a faculty member may wish to impose a grade reduction penalty to a student as well as seek the imposition of one of the penalties that may be authorized only by a disciplinary committee convened pursuant to Article 15 of the Bylaws, such as disciplinary probation, long term suspension, or exclusion. Where the faculty member refers a case to the Vice President for Student Development for referral to a Judicial Committee, the faculty member must hold the grade in abeyance until the Judicial Committee has determined whether the student is guilty or innocent of the charges. After the Judicial Committee has rendered its decision, a grade that is consistent with the findings of the committee may be awarded by the faculty member.

Student Appeals in Questions of Academic Honesty

If a student has been penalized for cheating or plagiarizing, he or she has a right to appeal an academic sanction to the Judicial Committee. Appeals are made through the Vice President for Student Development. Generally, such appeals are filed on the issues of whether (a) plagiarism did in fact occur; and/or (b) the imposition of such sanction is grossly disproportionate to the offense involved. A presumption strongly favoring proportionality shall attach to the appeal and the burden of proof lies with the student. In the case of the imposition of disciplinary sanctions, the appropriate rules, regulations and bylaws of the Board of Trustees concerning student discipline are followed. Appeals regarding disciplinary sanctions imposed by the Judicial Committee can be made to the President of the College.


GRADES

Grades for Completed Courses

Grades for courses that have been completed through the final examination are as follows.

Grade   Numerical Value Percentage Equivalent  
A 4.0 93.0-100.0
A- 3.7 90.0- 92.9
B+ 3.3 87.1- 89.9
B 3.0 83.0- 87.0
B- 2.7  80.0- 82.9
C+ 2.3 77.1- 79.9
C 2.0 73.0- 77.0
C- 1.7 70.0- 72.9
D+ 1.3  67.1- 69.9
D 1.0  63.0- 67.0
D- 0.7 60.0- 62.9
F 0.0 Below 60.0
P ---  ---

       

Explanation of Grades  
A, A-
  Excellent
B+, B, B-
Very Good
C+, C
Satisfactory
C-, D+, D, D-
Poor  

Passing, but too many of these grades can lead to dismissal from the College because of a low grade point average.     

F
Failure
An F is not erased when the course is taken again and passed
P
Passing
The only authorized passing grade for:
1.
non-remedial courses for which this grade is designated in the course description in this Undergraduate Bulletin;
2.
courses taken on a Pass/Fail Option  (see below);
  3.
Prescribed Grading Courses (see below). This grade is not computed in the grade point average.

Grades for Courses Not Completed

Grade of AU (Senior Citizen's Audit)

The grade of AU is assigned when a senior citizen elects to audit a course. Enrolling in a course on an audit basis gives the student the right to attend and participate in all aspects of the course without receiving credit for the course. The course will not count toward any degree or certificate program offered by The City University of New York.

Grade of IN (Incomplete)

The grade of IN (Incomplete) is given by an instructor only when there is reasonable expectation that a student will successfully complete course requirements. If this grade is unresolved after the sixth week of the following semester, it will automatically convert to the grade of F.

Degree candidates should be aware that an IN grade received during the last semester in courses required for graduation will result in the postponement of graduation.

Resolving the grade of IN through make-up examinations. The procedure outlined here is initiated when a student has received the grade of IN because of absence from a final examination.

All make-up final examinations given after the completion of the semester are processed and administered by the Office of the Registrar. The scheduled date for make-up examinations is published in the Undergraduate Calendar. Students must submit applications at least two weeks prior to the examination date. Applications require the written authorization of the course instructor and must be accompanied by the required fee (see Special Examination Fee, See Tuition and Fees).  Students are required to present their College I.D.'s for admission to make-up examinations.

Grade of W (Withdrawal)

The grade of W indicates withdrawal without penalty. It is assigned by the Office of the Registrar upon approval of an Application for Resignation filed there.

The grade of W is not computed in the grade point average.

Grade of WA (Administrative Withdrawal)

The grade of WA is assigned by the Office of the Registrar when a student fails to comply with the Proof of Immunization Policy of the College. The grade of WA is not computed in the grade point average.

Grade of WU (Withdrew Unofficially)

The grade of WU is assigned by the instructor when a student has never attended class or has ceased attending class and has not submitted an Application for Resignation to the Office of the Registrar. The grade is computed as a failure (0.0) in the grade point average, which may result in the adjustment of financial aid funds. Students are therefore advised to submit an official Application for Resignation in the Office of the Registrar.

The Grade of R (Repeat)

This grade is assigned to students who have attended class regularly and completed course requirements but have not demonstrated sufficient progress to justify a passing grade. The grade is awarded only for a remedial or developmental course (see Prescribed Grading Courses below), which must be repeated. This grade is not computed in the grade point average.

Pass/Fail Option

Upon completion of 60  credits, students with a grade point average of 2.0 and higher may take one course a semester under a Pass/Fail Option, for a total of four such courses. The Pass/Fail Option may be applied to all courses except courses satisfying the College's general education requirements and courses in the student's major. Application for the Pass/Fail Option must be made at the Office of the Registrar before the conclusion of the second week of classes; in Summer Session, at the end of the first week of classes. Once granted, this option is irrevocable. Grades received for a Pass/Fail option are not computed in the grade point average.

Prescribed Grading Courses

The only grades authorized for the courses listed below are P, R, F, W, WU, and IN. However, at the discretion of certain academic departments, the grade of A may be given in place of the grade of P.

Chemistry 100
Communication Skills 101
Communication Skills 102
Counseling 110
Counseling 191
English 011
English 012
English 013
English 099
English 100
Mathematics 100
Mathematics 103
Speech 100

SEEK

Communication Skills 101
Communication Skills 102
English 093
English 094
Mathematics 095
Speech 091

Thematic Studies

Communication Skills 511
Communication Skills 512
Communication Skills 513

Change of Final Grade

Application for a change of grade assigned by a member of the faculty may be made at any time within one year from the end of the semester in which the course was taken. This request may be made by either the student or the instructor. The procedures outlined below apply to the change of grades of A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, and P.

Application for Change of Final Grade

Students seeking a change of a final grade must file a Request for Change in Grade Form with the Office of the Registrar (Room 4113N), which will forward the form to the appropriate instructor. If the requested change is approved, the faculty member enters the change on the form, has it countersigned by the department chairperson, and returns it to the Office of the Registrar, which will enter the change in the student's record and notify the student of the change.      

Faculty members who initiate such change must file a Change of Grade Form, including the reason for the change, have the application countersigned by the department chairperson, and forward the completed form to the Office of the Registrar, which will process the change and notify the student.

Appeal for Change of Final Grade

In the event that the faculty member reaffirms the final grade, the student has the right to appeal to the Academic Review Committee of the relevant department. To initiate this procedure, the student must first appear at the Office of the Registrar to request this further review. This Office forwards the pertinent materials to the departmental Academic Review Committee and notifies the instructor of the action. A meeting is scheduled at a time convenient to all so that both parties may present their positions. The Academic Review Committee submits its decision and reasons for its judgment in writing to the Office of the Registrar. The decision of this Committee is final.

Change of Administrative Grade

The grade of F is assigned by the Office of the Registrar when an IN (Incomplete) remains unresolved after the sixth week of the semester following the term in which the course was taken. This administrative action may be appealed by the student or the instructor.

Appeal by Student

The student should contact the instructor, or the departmental chair in the absence of the instructor, to appeal the (F) resulting from an unresolved Incomplete. If both the instructor and the student agree on the course of action, the student completes the course work, and a change of grade form is filed with the Registrar's Office. This process must be completed within one year after the last day of classes of the semester in question.

Students who have extraordinary circumstances may appeal the deadline in writing to the chair of the Standards Committee for transmittal to the Faculty Grade Appeals Subcommittee. The decision of this subcommittee is final.

Appeal by Faculty

An appeal instituted by a member of the faculty to change an administrative F must indicate that the work required to resolve the IN grade was in the instructor's possession prior to the deadline date.

Grade Point Average (G.P.A.)

The grade point average is computed by multiplying the numerical value of grades A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, and WU with the number of credits of each course, which yields the number of quality points. The number of quality points is then divided by the total number of attempted credits to yield the grade point average. For example, the grade point average of a student who has completed 30 credits with grades ranging from A to WU is calculated as follows:

Number of Credits  Grade  Quality Points
6
 x    A  (4.0)    = 24.0
3
  x    A- (3.7)    = 11.1
4
  x    B+ (3.3)    = 13.2
3
  x    B  (3.0)    = 9.0
3
  x    C+ (2.3)    = 6.9
8
  x    C  (2.0)    = 16.0
1
  x    D  (1.0)    = 1.0
1
  x    F  (0.0)    = 0.0
1
  x   WU  (0.0)    = 0.0
-------
  ----
30
  81.2

The total number of quality points --81.2-- divided by the total number of attempted credits --30-- yields a grade point average of 2.70.

Repetition of Failed Courses and the Grade Point Average

The grade of F or WU is not computed in the grade point average when a student in the Fall 1990 semester and in any semester thereafter, repeats the failed course and receives a grade of C or better. The original F or WU, however, remains on the student's official transcript. The number of failing credits that can be omitted from the grade point average in this manner is limited to 16 for the duration of the student's undergraduate enrollment in the institutions of The City University of New York.

Grade Point Average Required for Enrollment in Graduate Courses

Seniors with a grade point average of 3.0 may, upon the recommendation of the academic department concerned and the approval of the Dean of Graduate Studies and Research or the Dean for Admissions and Registration, enroll, space permitting, for a maximum number of six credits of graduate courses for undergraduate credit at no additional fee. Only one three-credit course may be taken in a semester. These courses may not count toward the master's degree if they have served to fulfill baccalaureate degree requirements.

Report of Academic Progress

At the end of each semester and Summer Session, students receive a cumulative report of course work taken at the College which lists grades and grade point average.

Satisfactory Rate of Progress Towards a Degree

Students who have completed 144 or more credits or who have registered for 20 or more semesters will not be permitted to register without the approval of the Dean for Admissions and Registration. Such students must develop with the Dean a plan to complete their degree requirements. They will be permitted to register only for those courses required for fulfillment of degree requirements.


RETENTION STANDARDS

Grade Point Average Required for Continued Enrollment

Students must meet specific grade point average requirements at specific levels of credit to remain in good standing.

Credits Attempted

Minimum Cumulative G.P.A. Required  

0-12 1.50
13-24 1.75
25 and above 2.00

Academic Probation

Students with grade point averages that fall below the required minimum may be placed on academic probation for one academic year. During this probationary period, students who make satisfactory academic progress will continue to maintain their academic standing with the College and their concurrent eligibility for financial aid.

Dismissal

The academic records of students who fail to meet the minimum retention standards are reviewed annually by the Academic Review Committee, which determines whether there has been satisfactory progress toward meeting required standards. Students who, in the judgment of the committee, have not made adequate progress are dismissed from the College. Upon dismissal, a student must remain separated from the University for a least one year.

Students who receive two Fs, WUs or Rs, or any combination thereof in certain preparatory skills courses are not permitted to continue at the College. (For a list of these courses see Undergraduate Curricula: General Requirements for the Baccalaureate Degree.)  Students may not appeal the denial of registration.

Reinstatement after Dismissal

Students who have been dismissed from the College because of academic failure may seek reinstatement after separation from the University for one year. The process for reinstatement is initiated by the submission of an application for readmission and payment of a $10.00 processing fee to the Office of the Registrar, which must be approved by the Readmissions Committee. Deadline dates are available through the Registrar's Office and are strictly adhered to. Students are encouraged to reapply as early as possible.

The application is reviewed by the Readmissions Committee and a disposition is determined. Students who are considered appropriate are referred to Project SMART. Students are referred to the SEEK Department for further screening and evaluation to determine eligibility. If a student is approved for readmission, he or she re-enters the College on academic probation and must follow the plan developed through Project SMART or SEEK, which is formalized under a signed contract and placed in the student's cumulative record. Failure to meet the conditions of readmission results in permanent dismissal.  


GRADUATION

Requirements

Candidates for the associate degree must accumulate at least 60 credits and candidates for the baccalaureate degree must accumulate at least 120 credits to obtain a degree. All degree candidates must have completed all prescribed courses, fulfilled the requirements of their majors, achieved at least a C average (2.0 grade point average), and cleared all accounts with the College.

Candidates for degrees are reminded that grades of IN assigned during the last semester of attendance in courses required for graduation will result in the postponement of graduation.

Application

Candidates must submit applications for their degrees by the date prescribed in the Undergraduate Calendar, published in the Schedule of Classes. Spring semester candidates must demonstrate the potential for satisfying the requirements of the degrees for which they apply.

Diploma

The diploma is granted only upon graduation and will not be replaced. To assure the integrity of the document, the College will under no circumstances issue a duplicate of a lost original. In the event of loss or damage to a diploma, the College will supply, upon proper documentation and the payment of a fee to cover the cost, a Certificate of Graduation to serve as a legal substitute for the original diploma (see Certificate of Graduation Tuition and Fees).

Commencement

Participation in the annual June commencement ceremony is accorded students who have been awarded the associate or baccalaureate degree the previous February and candidates for the award of such degrees at the end of the spring semester.

 
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