John Jay College Of Criminal Justice | The City University of New York

Personnel Forms

**Employees should not begin working until the
appropriate paperwork is filled out**

If the employee you are hiring has indicated that they have previously worked for the Research Foundation, please contact the Office of Sponsored Programs in order to find out the necessary forms that are required. Depending on the break in service and the status of their last completed I-9, the hire process may be different.Please click on Rehire Documents and Procedure for more information.

Beginning January 15, 2009, all Research Foundation new hires are required to be processed through E-Verify. E-Verify is an online system operated jointly by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) that electronically compares information entered on the I-9 Form with records contained in SSA and Department of Homeland Security (DHS) databases to help employers verify the identity and employment eligibility of hired employees.

To comply with E-Verify regulations it is imperative that employees' new hire documents be processed through E-Verify within three (3) business days of the actual start date.

The following documents must be included in every employee's new hire package:

• Completed and signed Personnel Action Form (PAF).
• Completed, appropriately dated, signed and certified Employment Eligibility Verification (I-9 form) with Case Verification Number (CV#) noted. Read more about the E-Verify process.
• E-Verify Employment Authorized or Tentative Non-Confirmation confirmation attached to I-9 form.
• The PVN# and copy of the PVN for Full Time and Part Time A Positions. (Instructions)
• A Completed and signed Employee Wage/Title Acknowledgement.
• Completed and signed Personal Data Form (PDF).
• Tax forms (both Federal and State) W4 and IT2104 - 2012 form coming soon.
• Direct Deposit Authorization form with attached documentation, or Payroll Card Authorization, along with the Chase Payroll Card Account form.
• Completed and signed Research Foundation Application for Employment. (Please be sure to complete Section E)
• Copy of Social Security Card or Social Security Declaration form. (This form cannot be used as an I-9 document)
• Signed Group Retirement Plan Acknowledgement Statement
• Emergency Contact form.
• Personnel Vacancy Notice (PVN) (Used to recruit for this position).
• Completed Job Duties & Qualifications form.
• Job Description.
• Combined Disclosure Notice and Authorization Regarding Background Consumer Reports and Summary of Rights Under FCRA.
• Combined Disclosure Notice and Authorization Regarding Background Consumer Reports and Summary of Rights Under FCRA. (Parental Consent for Minors)
• Voluntary EEO Self Identification form by employee or EEO Identification after hire by Manager
  Note: This form must be completed by the employee's manager if the employee chooses not to self-identify.

*Additional documents must be included for Foreign Students (F-1 and J-1). Please contact the Office of Sponsored Programs for a list of the required documents.

To download these forms, please click New Hire Package. Please note, you must know your RF username and password to access these forms.

RF Annual Leave Payout Form
RF Retroactive Time Sheet *
RF Time Sheet *

Principal Investigator's Manual

*All timesheets should be submitted electronically. There are two exceptions to this: (1) Regular paper timesheets may be submitted to the PI only. RF will not accept these timesheets; and (2) Retroactive timesheets may only be submitted for timesheets that are more than 4 pay periods late, only.