Step by Step Process
Step 1: Schedule an appointment with the Director of International Studies & Programs
Your initial appointment with the director will last about a half an hour. In this meeting you should be prepared to give the director some ideas of where you wish to study, the types of courses you would like to take and when you are interested in studying abroad (summer, winter or semester). The director will review the types of study abroad programs offered and give you suggestions of ones that might work for you. Prior to your meeting please complete and print out the Study Abroad Advising form located here: Advising Session Sheet1.pdf
Step 2: Meet with your major advisor
Tell your major advisor that you are interested in studying abroad. Together you can work on your future course schedules to make sure a semester, summer or winter away will not interfere with major or minor requirements. Some majors have more flexibility than others in terms of when a student can study abroad. Your major advisor is the best resource for helping you to determine which term works best with your academic schedule.
Step3: Apply for your passport
It can take eight weeks to have your passport processed, so the sooner you apply, the better. Remember, passports are valid for 10 years, so you can never apply too early! If you currently have a passport make sure it is valid. Most countries require that your passport is valid for six months after your program ends. Also, keep in mind that many countries require students to obtain a student visa. A visa is a travel document used in conjunction with the passport and you cannot apply for a visa without having a passport. Your study abroad program will inform you of the need for a visa and will send you information on how to apply for the visa. Visa processing times vary from country to country and consulate to consulate, so advanced planning is imperative. For information on applying and renewing your passport please visit http://www.travel.state.gov/passport/passport_1738.html.
Step 4: Research program options
The Director of International Studies & Programs can provide you with information as well as websites to help you with your search for the perfect program.
Step 5: Submit the program's application
Each program has its own application requirements, procedures and deadlines. Many programs operate on rolling admissions, so it is best to submit your application before the stated deadline. Make sure to follow the instructions carefully and see the Office of International Studies & Programs if you need assistance.
Step 6: Complete the PERMIT/CUNY E-PERMIT Process
When you receive your acceptance letter from the program in which you wish to participate, please inform the Director of International Studies & Programs of your plans. If you are participating on any study abroad program other than a John Jay Program you will be required to submit a PERMIT or E-PERMIT.
A PERMIT course is a course taken at another college (non-CUNY) for which students receive credit at John Jay College. Students must earn at least a C or better in order for the credit to transfer. A grade earned on a PERMIT course does NOT calculate into the GPA.
An E-PERMIT course is a course taken at another CUNY college. Students must earn at least a D- in order for the credit to transfer. A grade earned on an E-Permit course IS calculated into the GPA.
The Director of International Studies & Programs must approve a permit or E-permit. For guidelines and specific instructions on submitting a Permit or E-permit please visit the Registrar’s Office webpage at http://www.jjay.cuny.edu/academics/764.php
Step 7: Pre-departure orientation
Attend all pre-departure sessions offered by your study abroad program. In many cases these are mandatory and will provide you with invaluable information in preparation for your study abroad experience.