Accommodations Policies

Accommodations Policies

Travel Policies - Accommodations

Travelers must secure room rates that are within the per diem requirements for domestic and international travel.    THE RF-CUNY will reimburse rates above the per diem rate when the traveler stays at a conference approved hotel*.

Hotel Per Diem Rates:

  • ​​All travelers must provide an itemized receipt for hotel accommodations as well as proof of payment in order to be reimbursed. Please request itemized reciept upon checkout
  • The per diem rate is the room rate before taxes.
  • The per diem rate is per person NOT per room.  Therefore, if the per diem rate is $100 and two colleagues share a room, THE RF-CUNY will reimburse for a room up to $200.

Conference Hotels:
*Travelers may stay at hotel(s) associated with the conference even if the hotels’ rates are above the US Government per diem.  To ensure reimbursement, the traveler must submit proof that the hotel was conference approved.  Such documents include:

  • A letter from the conference organizers naming the hotel
  • A copy of the conference web page naming the hotel
  • The conference booklet cover naming the hotel as conference host


Airbnb and Priceline/Expedia type services:

  • Hotel checkout statements are required as proof of stay if claiming lodging, even if the hotel was paid for through a third-party website like Expedia (or using per diem). Please request itemized reciept upon checkout.