General guidance for all candidates:
The "Tenure Clock"
All full-time tenure-track faculty follow the same timeframe for consideration of their personnel actions.
Click HERE for a generic timeline for the Reappointment personnel review process (2nd through 6th reappointment).
When you are initially appointed to John Jay, you will receive assorted communications from Faculty Services before you arrive, and will be invited to the Provost’s Full-Time Faculty Orientation event in late August immediately prior to the start of the semester. In terms of the Faculty Personnel process, your initial appointment will have already been approved by your Departmental Personnel Budget Committee (P&B) and the Faculty Personnel Committee (FPC); there is nothing you need to do or prepare.
You'll be considered for your first reappointment during the middle of your first year of service. The only materials that will be required for departmental P&B and FPC consideration are your observations of teaching and your CV. You will not need to complete a form C at this time.
Starting with your 2nd reappointment, you and your Chair will be expected to update your faculty personnel file as follows:
~~ You will complete and submit your Form C, which serves as your application for reappointment.
~~ You will document your current teaching, research and service.
~~ Your Chair will provide your current Annual Evaluation and your Peer Teaching Observations.
In your fourth year of service, you will receive your Pre-Tenure Review from an academic dean who will provide feedback and guidance on your progress towards tenure. The Dean will review your personnel files and meet with you and your chair to discuss your record of teaching, scholarship and service. The Dean will then write a formal letter that summarizes their assessment of your progress and suggestions re your next steps; that letter is entered into your personnel file.
In your seventh year of service, you will be eligible for reappointment with tenure consideration. Faculty may be considered for early tenure prior to their 7
th reappointment; for details on tenure and early tenure, please click
HERE.
Your faculty personnel files
Faculty personnel files are the official records held by the Provost's Office that reflect your faculty personnel actions, documentation of teaching, research, publication and service, and all other components reflecting your productivity and proficiency.
Your complete personnel file comprises both your hard copy file held by the Provost’s Office and the digital files you will upload to FIDO 4.0 (Faculty Internet Document Organizer). For Fall 2021—Spring 2022, FIDO 4.0 will provide your John Jay reviewers with a detailed overview of your activities, scholarship and accomplishments as they pertain to your proposed personnel action(s). The hard copy file held by the Provost’s Office* will reflect the administrative and confidential aspects of your John Jay career (e.g., leaves, history regarding past personnel actions, etc.). This will also be the place where your supplemental materials that cannot be uploaded to FIDO will be held.
Your reviewers will primarily work with your FIDO-based documentation as a way of understanding what you have accomplished in terms of teaching, scholarship and service/administrative duties. They will also review your Provost Office file * for additional context regarding your history at John Jay. Please note that we will continue to accept hard copy documents until all personnel records have been converted to the electronic format.
NOTE: For the foreseeable future, and until physical access has been fully restored to campus, all critical faculty personnel documents will be made available digitally on FIDO 4.0.
Click
HERE for the
Fall 2022 FIDO 4.0 Quick Guide for Faculty.
Click
HERE to go directly to the
FIDO 4.0 log-in page.
VPN connection required when working off campus!
Up for Reappointment consideration in Fall 2021?
Click HERE for the current Fall 2022 Memo of Guidance for Reappointment candidates.
Click
HERE for the detailed
Fall 2022 Action Timeline for consideration of reappointment.
Other Helpful Links:
