The Department of Financial and Business Services includes Accounting, Budget, Bursar, and the Assets Management unit of Accounts Payable, Purchasing, and Campus Office Service (Print Shop, Mail Room, Contracted Copiers, and now including Central Receiving and Stockroom as well). The primary goal of the Department of Financial and Business Services continues to be management of the College's assets, business related affairs, and provision of college services in a cost effective manner. * New: Parking Facilities, (Requires Acrobat Reader) Travel Approval Form, (Requires Acrobat Reader) Travel Procedures, (Requires Acrobat Reader) CUNY Compact Leadership Summit (PowerPoint Presentation) CRAPPS Online INCOME FUND REIMBURSABLE (IFR) Manual JJC Purchasing Guidelines (Requires Acrobat Reader) * New: Frequently Asked Questions about Procurement, (Requires Acrobat Reader)
	Click on your area of interest below:
		The Accounting Unit
		The Accounts Payable Unit
		The Budget Unit
		The Bursar's Office
		Property
		Purchasing
		Campus Office Services
Please Note: Inquires regarding any of these units should be addressed, via email, to the unit director indicated. Concerns regarding the efficiency of a unit should first be addressed to the unit director and subsequently to Ms. Patricia Ketterer, Executive Director, Department of Financial and Business Services, pketterer@jjay.cuny.edu
Accounting The Accounting unit is dedicated to the recording and reporting of non-tax-levy funds (those funds which the College manages that are not State legislated nor disbursed through the University). Thus, it maintains record keeping for entities such as the John Jay College Foundation, Inc., the Auxiliary Corporation, Student Activities Association, and the Childrens' Center.   * New: MBJ Food Services Policy * New: Auxiliary Services Corporation - Use of Discretionary Funds * Procedures for Conferences & Events * Procedures for: Personal Reimbursement (Maximum Limit $250.00) Advance to Purchase Goods and/or Services (Maximum Limit $500.00) Vendors Requiring Purchase Orders

	Accounting Staff
Helen Cedeno	Director	212-237-8485	hcedeno@jjay.cuny.edu
Yvette Caton	College Accountant Level III	212-237-8483	ycaton@jjay.cuny.edu
Jerry Surinarain	College Accountant Level II	212-237-8044	jsurinarain@jjay.cuny.edu
Vivian Febus-Cabrera	Financial Office Manager	212-237-8481	vcabrera@jjay.cuny.edu
Christina Dominguez	Assistant to Director Acct. Assistant Student Activities Assoc.	(212) 237-8000 ext. 2431	cdominguez@jjay.cuny.edu

The Budget Unit The Budget unit is responsible for monitoring all personnel and other than personnel services (OTPS) allocations and expenditures for both the tax-levy allocation and the Income Fund Reimbursable account at the College (those funds received by the College for various mission related activities such as contracted training programs for criminal justice agencies in the New York metropolitan area).  The College's operating budget, approximately $34 Million, is legislated by the State of New York and disbursed by the University's Budget Office (UBO). These funds are then distributed to the various academic and administrative units by the Vice President managing those units.  Monthly expenditure reports to office managers are intended to ensure that data has been recorded correctly by other units (such as personnel, payroll, purchasing, and accounts payable) and that the college manages its fiscal resources as efficiently as possible.  In addition to its budget responsibilities, the unit's Tuition and Fees manager is responsible for the accurate reporting to the University of all funds received from students or for students as the payment of tuition and fees. This area works in close conjunction with the offices of the Bursar, Financial Aid, Vice President of Student Affairs, and the Department of Information Technology to design, record, and accurately report over $30 Million in tuition revenue per year. Students with questions about their tuition obligation should call the Bursar's Office (see Bursar below).
* College Budget Overview (Requires Acrobat Reader) The Budget Unit Staff
Patricia Ketterer	Executive Director	212-237-8516	pketterer@jjay.cuny.edu
Kinya Chandler	Deputy Director	212-237-8498	kchandler@jjay.cuny.edu
Emily Karp	Tuition & Fees Officer	212-237-8488	ekarp@jjay.cuny.edu
Luz Matos	Assistant to the Director	212-237-8490	lmatos@jjay.cuny.edu

Bursar The Bursar, located on the fifth floor of the Tenth Avenue building, is the collection point for student tuition and fees as well as for non-tax levy funds deposited with the College. Thus, the Bursar is responsible for the accurate recording and reporting of all deposits transacted at its service windows. Working in close association with the Tuition and Fees Officer, the Bursar serves as a second source of confirmation of a students' payment of their tuition obligation.  Working closely with the Accounting unit, the Bursar can verify those funds received for various college activities. (Click Here For The Bursar's Official Website) * * Request for Mailing Payroll Checks/Direct Deposit Stubs Form, (Requires Acrobat Reader) Request for Releasing Payroll Checks/Direct Deposit Stubs to a Faculty/Staff Representative Form, (Requires Acrobat Reader)
The Bursar Staff
Ivette Rivera	Bursar	212-237-8477	IVRIVERA@jjay.cuny.edu
Judith Coverdale	Assistant Bursar	212-237-8487	jcoverdale@jjay.cuny.edu
Leorna James	Bursar Assistant	212-237-8159	ljames@jjay.cuny.edu
Yagris Diaz	Financial Assistance,  Check Liaison	212-237-8555	ydiaz@jjay.cuny.edu

Property Management
The Department of Property Management (Property Management) is responsible for the initial data entry and annual re-inventory of College Inventorial Assets into CUNY’s centralized Fixed Asset System (INSITE).

The JJC Inventorial Assets Transfer/Recycle Form (see below) was created to assist Property Management in keeping track of works of art, historical treasures, furniture and fixtures, vehicles, computer software, equipment/computer hardware and sensitive equipment.

Property Management must be notified each time you want to move inventorial assets such as computers and artwork purchased at $1,000 or more and with a useful life of two or more years. These moves can be either to another room within a department; to another room outside of your department or if you just want it removed from your department. The same goes for inventorial assets such as furniture and equipment purchased at $5,000 or more. Property Management must also track equipment classified as “Sensitive”. Sensitive equipment is defined as equipment with a cost of $500 to $999.99. Sensitive equipment includes laptop and desktop computers, printers, disk storage units, scanners, DVD players, DVD recorders, CD rewriters, external CDROMs.  

To download a copy of the memo click on the following:
Inventorial Assets Transfer/Disposal Form (Memo)

To download a copy of the form, click on the following:
Inventorial Assets Transfer/Disposal Form

To download a copy of the Addendum form (For Multiple Item Listings),
click on the following: Inventorial Assets Transfer/Disposal Form Addendum

Property Staff
Dan Dolan	Director of Procurement	212-237-8900	ddolan@jjay.cuny.edu
Joey Bedford	Assistant Property Manager	212-237-8503	jbedford@jjay.cuny.edu

Purchasing Dedicated to the procurement of all authorized goods and services necessary for the successful operation of the College, the Purchasing unit serves the college best by its adherence to policies, procedures, and guidelines of the City University of New York, the Office of the State Comptroller, and the State of New York. These guidelines are followed for purchases made through any funding source tax-levy, Income Fund Reimbursable, Student Activities Association, etc.
Purchasing Staff
Dan Dolan	Director of Procurement	212-237-8900	ddolan@jjay.cuny.edu
Hazel Stewart	Purchasing Manager	212-237-8510	hstewart@jjay.cuny.edu
Marsha Calvanico	Purchasing Assistant	212-237-8000 x2498	mcalvanico@jjay.cuny.edu