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899
Tenth Avenue,
New York, NY 10019
(212) 237-8541
Room 534T
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Facilities Forms
The Department of Facilities Management coordinates multiple disciplines to ensure functionality of the building environment by integrating over 100 skilled staff, organized procedures and technology. Every aspect of the physical plant operation is addressed; short and long term design and construction, corrective and preventative maintenance, engineering, housekeeping/custodial services, vertical transportation, energy and power usage, emergency response, Environmental Health and Safety and vehicle fleet maintenance. Department Administrative Services include the Archibus work order system, event planning, office moves, space scheduling, capital budget, furniture and movie location space rental.
Moreover, the department acts as the College’s liaison with CUNY Central and the Dormitory Authority of the State of New York and other NYC and NYS agencies for code compliance and major construction and repair projects. Additional responsibilities include technical review of plans and specifications for proposed projects, management of the College’s internal construction and renovation projects and design such as our new 600,000 sq ft expansion building now underway.
*Visit The Expansion Project
For Expeditious Service: We recommend you contact the manager directly responsible for the area of assistance you may need. See following list:
Emergency Contacts:
Elmer Phelon, Executive Director Facilities Management
Emergency Number: 917-578-3346
Nancy Marshall, Deputy Director of Facilities Management Adm. Services
Emergency Number: 917-578-3347
Ynes Leon, Expansion Project Coordinator
Emergency Number: 212-237-8013
Sidney Grimes, Administrative Superintendent
Emergency Number: 646-210-3616
Kyle Manley, Administrative Superintendent
Emergency Number: 646-739-9541
Anne Goon, Evening Administrative Superintendent
Emergency Number: 646-210-7836
Shailendra Chainani, Environmental Health and Safety Officer
Emergency Number: 646-739-3868
Linda VonLumm, Space/Events Planning Manager
Emergency Number: 212-237-8611
For emergencies: contact the main number or any manager's emergency cell phone number. Click Here
Office Location: 899 Tenth Avenue New York, NY 10019, Room 534T.
Main Phone: 212 237-8541
Office Hours: 8:00am to 7:00pm; Monday through Friday.
After Hours: Facilities Management Staff can be reached after hours or weekends by contacting Security at:
Extension 8740 North Hall
Extension 8266 Haaren Hall
Extension 8700 BMW building
Extension 1120 Westport or outside: 212-484-1120
Click here to see Floor Plans
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Main Contacts:
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Elmer Phelon: Executive Director Facilities Management
Phone: 212-237-8613
Emergency Cell: 917 578-3346
Room: 538T
ephelon@jjay.cuny.edu
Nancy Marshall:
Deputy Director of Facilities Management Adm. Services
Phone: 212-237-8531
Emergency Cell: 917-578-3347
Room: 534T
nmarshal@jjay.cuny.edu
Ms. Marshall is responsible for Facilities Management Administrative Services such as budget, purchasing and payroll. Moreover she is responsible for: special projects, furniture specifications, orders, delivery, installation and storage; office interior set-ups; relocations and new office logistics; interior design issues, signage and space/location shoot rentals.
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Furniture Request & Disposal
Furniture requests should first be submitted to the Chair/Director of your Department for approval. Once approved, the Department Administrative Assistant should forward the approved furniture request to my office, room 534T.
A budget for the furniture request will be developed and submitted for further approval. If funds are available, your request will be processed. If funds are not available, email notification will be sent to both the Department Administrative Assistant and Requester.
We would request that any department needing furniture, should evaluate the entire department furniture needs for the Semester and submit to my office for processing. It would be helpful if the process is done prior to the start of the Semester. By gathering all department requests, we are able to streamline the processes involved and expedite your furniture needs. Additionally, we save the college money by reducing the shipping/delivery costs because the distribution of furniture is localized to one area.
We look forward to serving you.
* Signage (form)
* Furniture Request (form)
A reminder that all furniture moves require approval by Nancy Marshall.
* Furniture Disposal (form)
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Ynes Leon R.A.: Expansion Project Coordinator,
Phone: 212-237-8013
Room: 538T
yleon@jjay.cuny.edu
Ms.Leon is our in house Architect responsible for managing our new Expansion Project which includes the coordination of activities and information between John Jay College, the CUNY Department of Design Construction and Management (DDCM), the Dormitory Authority of the State of New York (DASNY) and SOM the Project’s Architect.
*Visit the Expansion Project
Mr. Sidney Grimes, Administrative Superintendent,
Phone: 212-237-8543
Emergency Cell: 646-210-3616
Room: 534T
sgrimes@jjay.cuny.edu
Mr. Grimes is responsible for coordinating all Housekeeping/Custodial/Labor/
Painting/Exterminating Services. He manages 3 shifts of custodians and supervisors providing daily cleaning, trash removal and recycling. In addition he supervises our Laborer work force which handles all moves and event set ups, snow removal and coordinates all painting, landscape and exterminating contracts.
Need something cleaned, moved or painted?
Need a special request?
* See Facilities Work Order System
* See Special Requests (flooring, window treatment, other) (Click Here)
Special Projects: Requests for painting, new carpeting, floor tiles, windows blinds or other special projects may be accepted but are subject to budgetary considerations and the Office of Administrative Affairs approval. Please contact Sidney Grimes at sgrimes@jjay.cuny.edu to discuss.
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Additional Custodial Contacts: |
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Gerald Muse | Custodial Supervisor |
T-building-Evenings |
Phone: 212-237-8330 |
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Milke Brown | Custodial Supervisor |
North Hall-Day |
Phone: 212-237-8568 |
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James Nelson | Custodial Supervisor |
North Hall-Overnight |
Phone: 212-237-8568 |
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Robert Nelson | Custodial Supervisor |
T-building-Day |
Phone: 212-237-8330 |
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Jerry Ridgel | Custodial Supervisor |
North Hall Evenings |
Phone: 212-237-8330 |
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Kyle Manley: Administrative Superintendent
Phone: 212-237-8542
Emergency Cell: 646-739-9541
Room: 534T
kmanley@jjay.cuny.edu
Mr. Manley is responsible for major and minor Maintenance and Engineering Services: Responsibilities include operation and maintenance of heating, ventilation and air conditioning equipment; pneumatic/electronic controls, electrical distribution and controls, plumbing distribution systems; supervision of contracts for elevator and escalator maintenance, water treatment and energy usage among others. Minor repairs include light bulb replacement, ceiling tile replacement, installation of shelving, picture frames and bulletin boards and other small repairs.
Need something Repaired?*See Facilities Work Order System
Anne Goon: Administrative Superintendent
Phone: 212-237-8535
Emergency Cell: 646-879-5999
Room: 534T
agoon@jjay.cuny.edu
Ms. Goon is our evening Facility Manager. She is the point person on site handling all facility issues from 2pm - 11pm Monday - Friday including Housekeeping, Special Event set ups and needs, all HVAC and maintenance related issues.
Susan Jeffrey: Administrative Superintendent Macaulay Honors College/JJC
Phone: 212-729-2902
Emergency Cell: 646-208-9949
sjeffrey@honorscollege.cuny.edu
Shailendra Chainani: Environmental Health and Safety Officer
Phone: 212-237-8990
Emergency Cell: 646-739-3868
Room: 538T
schainani@jjay.cuny.edu
Environmental Health & Safety (EHS) is responsible for coordinating environmental health and safety on campus and implementing mandated environmental and occupational health and safety programs for the College. The EHS staff also provides technical and administrative support to the campus community in the areas of chemical and radiation safety, hazardous materials management, occupational health & safety, etc.
Office services include, but are not limited to, the following:
- Occupational health and safety
- Hazardous materials management
- Industrial hygiene
- Asbestos and lead surveys
- Indoor air quality
- Laboratory safety
- Accident prevention and injury reporting
- Biosafety and infectious waste management
- Chemical waste management & disposal
- Hazard communication and training
- Hazardous materials emergency response
In addition to program management, the office maintains service contracts for chemical waste and biomedical waste removal, plus industrial hygiene, asbestos, and lead analysis. The office is also actively involved in safety-related issues during renovation and construction projects on campus. EHS welcomes the opportunity to serve you.
For any hazardous condition or spill emergency call
646 739- 3868 or 212 237-8541.
Health and Safety Management Plans can be viewed by clicking on the following links:
- Universal Waste Management Plan
- Hazardous Waste Management Plan
- Chemical Hazard Communication Program
Linda VonLumm: Space/Events Planning Manager
Phone: 212-237-8611
Room: 534T
lvonlumm@jjay.cuny.edu
With 20 plus years experience at John Jay, Ms.VonLumm is our central resource and coordinator responsible for space scheduling and the Archibus work order system.
Space Reservations: Facilities Management maintains the system used to coordinate the use of College space on a reservation basis. This includes the use of conference rooms, lecture halls and classrooms outside the academic schedule including nights and weekends.
* Need Space? Click here.
* New MBJ Food Services Policy
(Click here for details)
* New MBJ Food Services Request Form (Click here for details)
* Special Facility Projects / Our facility is continually improving! Click
Here for Details
OTHER FACILITIES CONTACTS
Meilisa Arlt Information Systems Aide
Phone: 212-237-8965, Fax: 212-237-8994, Room: 538T marlt@jjay.cuny.edu
Ana Cabrera Events Planning Assistant
Phone: 212-237-8639, Fax: 212-237-8859, Room: 534T acabrera@jjay.cuny.edu
Fariyal Bhatti Architectural/Construction Assistant
Phone: 212-237-8131 Fax: 212-237-8994, Room: 538T fbhatti@jjay.cuny.edu
Thompson Echi Environmental Health and Safety Assistant
Phone: 212-237-1340, Fax: 212-237-8994, Room: 538T techi@jjay.cuny.edu
Carlos Oliveras Purchasing Agent II
Phone: 212-237-8507, Fax: 212-237-8994, Room: 538T coliveras@jjay.cuny.edu
Jenny Pena Clerical assistant to Executive Division Facilities Management
Phone: 646-557-4612, Fax: 212-237-8859, Room: 534T jpena@jjay.cuny.edu
David Perez Archibus/Events Planning Assistant
Phone: 212-484-1393, Fax: 212-237-8859, Room: 534T dperez@jjay.cuny.edu
Carolina Leon Architectural/Construction Assistant
Phone: 212-484-2545 Fax: 212-237-8994, Room: 538T cleon@jjay.cuny.edu
Debra Spivey Office Assistant
Phone: 212-237-8538, Fax: 212-237-8994, Room: 538T dspivey@jjay.cuny.edu
Shary Stamers Office Assistant
Phone: 212-237-8513, Fax: 212-237-8994, Room: 538T sstamers@jjay.cuny.edu
Policies
*MBJ Food Services Policy (Click here for Details)
*Policy #1: Prohibited areas of the buildings:
- In order to maintain our populations safe, roof tops and mechanical spaces are off limits to Faculty Staff and Students. Only authorized Facilities Staff may enter these areas. This includes, North Hall basement and roof top, Haaren Hall roof top (except the tennis court and running track). All closets marked “Electrical “ or “Mechanical”.
*Policy #2: Overloading Electrical Circuits:
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Our building circuits were originally designed to support typical office equipment. They are not designed to support high energy consumption devices such as refrigerators, microwave ovens, toasters or personal space heaters. The uses of these devices will cause entire circuits to fail. This will in turn crash any computer or data system on the same circuit with the strong possibility of data loss. Please refrain from using these types of equipment without prior approval from Facilities management. Thank you for your continued cooperation.
*Policy #3: Large/specialty equipment purchases:
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Many departments across the college have need to purchase specialized equipment for their areas of expertise. Nearly every piece of large specialized equipment have particular needs, such as special mounting requirements, additional power needs, additional cooling requirements, weight and size issues etc.
Please do not purchase any specialized equipment, without first reviewing with the Facilities Management Engineer, Kyle Manley at 212.237.8542 to insure the space you plan to use or house this equipment can support the requirements. In the event additional special needs such as power or cooling are required, these costs must be added to the department’s equipment budget.
*Policy #4: Classrooms
- All furniture including tablet armchairs are installed to meet the needs of every scheduled class, day and evening shifts.
Do not move classroom furniture to another area. This will result in the next class being short of seats for students.
*Policy #5: Smoking
- If you choose to smoke, do not smoke directly in front of the building entrances, second hand smoke is dangerous to others.
*Policy #6: Flyers
- Post approved flyers on bulletin boards only. Do not use tape on corridor walls and doors as they badly damage painted surfaces and they will be removed.
*Policy #7: Posters
- Install full size posters on easels in the designated areas of lobbies only. Please mount to to foam board first.
*Policy #8: Food - Drinks
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John Jay College of Criminal Justice, 899 Tenth Avenue, New York, NY 10019/tel. 212 - 237 - 8000
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