Faculty Travel Guidelines

Faculty Travel Guidelines


John Jay College supports the professional development of our faculty via conferences and workshops and encourages faculty members to present at these events.  At the discretion of Department Chairs, travel funds may also be used for travel related to research.   

All faculty members must apply for approval to their Department Chairs PRIOR to travel.

These webpages contain guidelines, policies and procedures related to the reimbursement of faculty travel in the US and abroad. This includes support materials travelers must submit along with their travel reimbursement voucher as well as links to forms and checklists.

Department Chairs have the discretion to fund some or all of your trip. The approved amount will be noted on the signed TAF that is emailed back to you.


Know Before You Go:

Review Travel Restrictions and Reimbursement Policies below before purchasing tickets, etc.* If you have any questions regarding the policies and procedures, please contact OAR Travel Coordinator (travel@jjay.cuny.edu).

Before your trip:

At least three weeks before your trip....

  • Traveler must complete Section I of the  Travel Approval Form (TAF)
  • Submit the completed TAF to your Department Chair or travel designee for your Chair's signature. (Check with your Dept. Chair to determine who gets the forms.)
  • Email the completed and signed TAF to the OAR Travel Coordinator

After your trip:

Within four weeks of returning from your trip...

  • Scan and submit a completed, signed RF e-Travel Reimbursement Voucher (This form must be typed; handwritten forms will NOT be accepted) along with appropriate support documents to your Department Chair or the Department travel designee.
  • Your Department Chair or the Department travel designee will forward these materialas to OAR.  Please see Reimbursement Process At a Glance.