Reimbursement Process at a Glance

Reimbursement Process at a Glance

Reimbursement Process – At a Glance

  1. Faculty member completes the Travel Approval Form (TAF) and submits it to his/her Department Chair.
     
  2. Department Chair signs and dates the TAF and emails copies to faculty member and the OAR Travel Coordinator.
     
  3. OAR Travel Coordinator sends the faculty member confirmation of approved travel.
     
  4. Upon completion of trip, the faculty member completes and signs The RF-CUNY Travel Reimbursement Voucher and submits it along with the required support documentation to Dept. Head or his/her travel designee, if appropriate. (This varies by Dept.)
     
  5. Departments with/out a travel designee – Dept. head forwards packet to OAR Coordinator (Skip to Step #8)
     
  6. Departments with a travel designee - Designate reviews packet. (If packet is missing info, coordinator contacts faculty member who provides required documentation.)
     
  7. Designate forwards packet electronically to OAR Travel Coordinator.
     
  8. OAR Travel Coordinator confirms receipt of packet with traveler and reviews packet. (If packet is missing info, coordinator contacts faculty member who provides required documentation.)
     
  9. OAR Travel Coordinator submits reimbursement packet to RF for payment & notifies traveler.
     
  10. OAR Travel Coordinator notifies faculty member when THE RF-CUNY issues payment.
     
  11. Faculty member receives payment.