EMERGENCY CONDITIONS
In the event of a fire alarm, the system will automatically deactivate. All turnstiles will become free wheeling and all gates will release. In the event of any other type of emergency, the gates and turnstiles will be manually released at the security desk.

ACCESS POLICY
In order for the access control system to operate efficiently, compliance and cooperation are essential. The following is a list of rules governing our access policy:

1. All members of the College Community must possess a valid John Jay ID card with a current sticker.

2. Each person entering the College should use their card to enter through the appropriate access device (turnstile or gate). To ensure speed of entry and to avoid any backlog, each person should have their card ready to use before approaching the turnstile. Use of card holders are encouraged and there are multiple types available in stationary stores. Never punch a hole in the card. This could damage the chip rendering the card inactive.

3. If you forget or lose your card, approach the security desk for assistance. An extra security officer will be assigned in each lobby to deal with problems. Advise the officer of your problem and he/she will verify your status via a computer data base located at each desk. You then will be granted access through the gate. Keep in mind the delay caused by this process is due to your error, not the security officer's.

4. If your card is lost or stolen you must report it the Security Office located in Room 530T of the T-Building as soon as possible. Your lost card will be deactivated and a new card will be issued during the designated hours for a five dollar fee. Cards will be issued on Tuesday and Wednesday, 11:OOAM to 2:OOPM and 5:OOPM to 7:OOPM. Delay in reporting your loss creates a breach in security for the entire College Community.

5. Visitors to the College must stop at the Security Desk and provide some form of identification. After stating their business at the College they will be required to sign in before being allowed access. This includes guests accompanied by members of the college community.

6. Delivery persons and messengers will not be given access pass the turnstiles. A person requesting deliveries of food or other items will be notified by the security desk officer and they must go to the security desk to pick up their delivery.

7. In the event of any unique situation such as large outside groups, the department requiring access should notify the Security Office (237-8524) in advance to arrange for access. Rules will vary and will be determined by the situation. Every consideration will be given for cooperation providing it doesn't compromise the security of the campus.

8. Any person attempting to bypass the system by jumping the turnstiles, piggybacking through the devices or tampering with cards will be subject to discipline by the College administration. Outsiders may be prosecuted. Failure to report a missing card is also subject to disciplinary action.

9. Access to the BMW Building will remain the same.


Camera System: The College is protected by a digital technology based security camera system (CCTV). The system covers approximately 150 locations throughout the campus. Each camera is in public view to reduce any concerns about privacy and to increase the deterrence factor. We believe that controlling access to the College and monitoring strategic campus areas deters unwelcome intrusions and creates a better climate of safety. It is also an excellent investigative tool for the department.

Intercom System: All College buildings are equipped with intercom systems. These systems enable instant communication to the entire building in case of emergencies. It is a valuable tool that has been utilized many times in the past.

Co-ordination With Emergency Services: As always, the Security Department maintains a close working relationship with the NYPD, NYFD, and continues to utilize the Fast-Care Service provided by St.Luke's/Roosevelt Hospital.

Emergency Procedures: Emergency telephones are located throughout both the T-Building and North Hall. Signs at the phones indicate whether the phone rings directly at the security desk or if dialing 8888 is required. Phone users at all three campus locations are advised to dial 8888 in case of any emergency from any College phone. This will cause every phone assigned to security to ring simultaneously and insure immediate response by security personnel. This expedites the request for emergency services such as police or paramedics. Emergency phones are programmed to reach the Security Desk posts directly upon pick up of the phone unit. Personnel are assigned to these desks on a 24 hour/ 7 day a week basis. The only exception is the BMW Building, which is staffed only during hours when the college is opened. To reach 911 directly, the user must first dial 9 to obtain an outside line before dialing 911. The Security Department should be notified regardless. Direct use of 911 is not encouraged unless absolutely necessary. Contacting our Security Department first will ensure a more immediate response by Security Personnel and a more coordinated overall response by Emergency and all public safety personnel.

Location of Security Phones:

T-Building (Haaren Hall) Sub-Cellar: Atrium: Library: Lower Level - 2nd Floor: 3rd Floor: 4th Floor: 5th Floor: 6th Floor: North Hall 1st Floor: 2nd Floor: 3rd Floor: 4th Floor: Emergency Phone inside pool by lifeguard's office Emergency phone by Fire Command Station & 58th Street exit. Upper Level - Emergency phone in North Wing Emergency phone in South Wing Phone outside Handicap Elevator direct to Circulation Desk Emergency phone in South Wing Phone outside Handicap Elevator direct to Circulation Desk Emergency Phone in Elevator Lobby Phone outside Room 229T - Dial 8888 Phone outside Room 325T Art, Music & Philosophy Phone outside Room 336T Speech & Theatre Emergency Phone in Elevator Lobby Phone outside Room 422T Law & Police Science Phone outside Room 411T Graduate Studies Emergency Phone inside Gym by Stairway J Emergency Phone in Elevator Lobby Phone outside Room 520T Sociology Emergency Phone in Elevator Lobby Emergency Phone in Elevator Lobby Emergency Phone in Puerto Rican Studies Dept. Room 1552N Phone outside door leading to Student Lounge Emergency Phone in Elevator Lobby Voice Box directly to Security Desk is located in Room 2400 Emergency Phone in Elevator Lobby Voice Box directly to Security Desk in Room 3326N Phone outside 3525N Public Management Emergency Phone in Elevator Lobby Voice Box directly to Security Desk in Room 4101N There are phones in every Science Lab

There is an Emergency Phone inside the Freight Elevator.

Prevention Tips: Effective Security requires the full cooperation of the community it serves. Any incident affecting the safety and security of the College community, College buildings or any College property should be reported to the Security Department immediately.

The following is a list of prevention tips prepared by the Security Department.

1. Keep your door locked when you leave your office for any length of time no matter how brief. Leaving it open even momentarily is an invitation to crime. Always lock your office door if you're alone after hours. Keep handbags or other valuable items locked in your desk or file cabinets.

2. Keep your keys safe. Don't lend your keys to anyone. Don't leave your keys or ID card laying around your work place. Don't let anyone use a key you have been entrusted with. If your key is lost or stolen report it to security immediately.

3. When dealing with persons unknown to you ask for their identification. Should any suspicions arise, call security immediately.

4. Have computer or other expensive equipment in your office locked down. Request for lockdowns should be made to the DOIT Help Desk (8200).

5. Immediately report to security the presence of unauthorized building occupants, such as suspended students, terminated employees, etc.

6. Report any suspicious activity - such as an unfamiliar person hanging around your work area. Always be aware of your surroundings.

7. Protect your personal information. Don't give out your name, social security number, address, credit card information, phone number or e-Mail address to strangers. Protect your computer password.


Suspicious Packages and Mail: Realistically, the likelihood of your ever receiving a bomb in the mail is extremely remote. However, due to recent events it is prudent to exercise caution. Keep in mind that an explosive device can be enclosed in either a parcel or an envelope and despite its size can be extremely dangerous. However, mail bombs have some unique characteristics that, if recognized, can prevent a tragedy from happening. The first person receiving deliveries in your department should be aware of these warning signs.

Mail bombs may bear restricted endorsements such as "Personal", "Private", or "Confidential". If you do not ordinarily receive this kind of mail, be suspicious. Your name or title may be inaccurate or misspelled, the package may contain excessive postage to insure delivery, and the return address may be missing, inaccurate or the location different from the postmark. The name and address may be in distorted handwriting, prepared with homemade labels or cut and paste lettering. Be especially suspicious of items mailed from foreign countries.

The item itself may have protruding wires, foil or oil stains and may emit a strange odor. Envelopes may be rigid or bulky in the center. You may hear sloshing, buzzing or ticking sounds.

If you are suspicious of a mailing and are unable to verify the contents with the addressee or sender, do not take a chance or worry about possible embarrassment. Leave it where it is, evacuate the immediate area in an orderly manner and notify security without delay. DO NOT OPEN the item or tamper with it in any way.

Contact Security Director Brian Murphy, who is retired from the NYPD Bomb Squad, at
ext. 8524 regarding any questions or concerns and refer to this memo whenever receiving your department's mail. Mail Room and Receiving personnel have also received these instructions.

Bomb Threats: Should you receive a telephone threat, try and remain calm. A calm response to a bomb threat call could result in obtaining important additional information. It is always better if more than one person listens to a call. Try to alert a nearby co-worker to pick up the extension. The bomb threat caller is the best source of information about the alleged bomb and many times they like to boast about themselves.

Keep the caller on the line as long as possible. Ask them to repeat the message and try to record every word spoken. If the caller does not reveal the location of the alleged bomb or the time of detonation, ask him/her for this information. Ask them why they planted the bomb, how it is constructed and where they are calling from. Pay particular attention to background noises, such as motors running, music playing or any noise that may provide clues as to the location of the caller. Listen closely to the voice. Determine if it is male or female, calm or excited. Try to identify accents and make a note of speech patterns or impediments.

Inform the caller that the building is occupied and a bomb could result in death or serious injury to many innocent people. Many times a bomber is merely seeking publicity and will balk when confronted about causing casualties.

Record the exact time of the call and notify security immediately at 8888. Keep written notes of all information gathered. This could be used later in a criminal proceeding.

Emergency Exits: In cases of emergency there are several exits in each of the three campus locations. It is important to familiarize one's self with these exits. Fire drills will soon be held that will include use of these emergency exits. It is advised that faculty take a moment out of class time to review the emergency exit designated for that classroom with his or her students.

All are urged to visit the security department home page to review complete evacuation plans for the campus. Information for BMW Building occupants is posted on the 6th floor.

Communications: Important information and emergency notices are communicated via e-mail, on the College's web site, via phone mail, through the intercom systems, and by contacting the College's main telephone number, 237-8000.

Please share this information with your colleagues, staff, and our students. Sensible precautions, a better understanding of security procedures, and cooperation between the College community and Security personnel will go a long way to creating a safer environment to learn, teach, work and serve the public.