Transportation

Transportation

Transportation Policies

Air Travel:

  • All travel must be via economy class only
    • All air travel must be on carriers allowed under the Fly America Act (Travel on non-approved carriers will not be reimbursed.  Contact OAR Travel Coordinator if you have questions.)
    • The RF-CUNY will reimburse one baggage for flights to and from destination city
    • The RF-CUNY will not reimburse for advance seating fees
  • In general, will not reimburse fees of extra leg room – unless you submit a doctor’s notes explaining why you need the extra seating room for medical reasons
  • Copies of PAPER passes and proof of payment are required for reimbursement

 

Bus Travel:

  • All travel must be via economy class only
  • Copies of PAPER passes and proof of payment are required for reimbursement

 

Train Travel

  • All travel must be via economy class only.
    • Exception: Amtrak Business Class travel along the Boston/Washington DC corridor is permitted.
  • Copies of PAPER passes and proof of payment are required for reimbursement

 

Personal Car:

  • When claiming the standard mileage rate for driving a personal vehicle, the traveler must submit a mapquest.com document listing travel route and mileage (Check with OAR Travel Coordinator regarding the amount for mileage reimbursement.)
  • Tolls and airport or hotel parking receipts can be submitted for reimbursement
  • The RF-CUNY does not reimburse for gasoline for use of one’s own car
  • If personal car used as the main form of transportation to destination, include a letter of explanation as to why it was necessary (versus using public transportation)

 

Rental Car:

  • THE RF-CUNY does not generally reimburse the use of rental cars
  • If a rental car is claimed, the traveler must include a letter of explanation as to why it was necessary (versus using public transportation)
  • A mapquest.com document listing travel route and mileage must also be submitted
  • Tolls, hotel parking and gasoline receipts can be submitted for reimbursement
  • Gasoline for rental cars will be covered with proper receipt.

 

Taxi/Uber/Local Bus/Subway:

  • THE RF-CUNY reimburses travel to and from airports, home and conference locations
  • Copies of PAPER passes and proof of payment are required for reimbursement
  • Travel to restaurants is NOT covered unless for a business meeting and required support documentation must be provided.