8-31-26: HEO & Classified Staff Committees - AY 26-27

TO: John Jay College Community
FROM: Keisha Pottinger-Moore, Director of Human Resources Operations
DATE: August 31, 2026
RE:  HEO & Classified Staff Committees - AY 26-27

The HEO and Classified Staff Committees consider personnel actions related to HEO series employees and classified staff, respectively, for approval by the President and final approval from University Human Resources (UHR). Please note, requests for discretionary salary increases (merits) are not being considered at this time by the committee. An announcement will be made when this is changed.

Below you will find a list of the current committee members, meeting schedule and submission deadlines for AY 26-27, and a list of supporting documents necessary to be submitted with all actions to be considered by the respective committee.

HEO COMMITTEE:

 [1] PSC HEO Series representative for consideration of reclassification requests only.

 CLASSIFIED STAFF COMMITTEE:

MEETING SCHEDULE & SUBMISSION DEADLINE FOR AY 26 – 27

   *Reclassifications will only be considered at these meetings.

DOCUMENTS TO BE SUBMITTED FOR ACTIONS TO BE CONSIDERED BY THE RESPECTIVE COMMITTEES ARE AS FOLLOWS:

N.B. The attached HEO/Classified Staff Committee Action Request Form must be submitted for all actions, except those denoted by *

All submissions to be considered by the respective committees must be submitted to the respective email address below by the deadline indicated in the meeting schedule.

-HEO Screening Committee is HEOCOMMITTEE@jjay.cuny.edu

-Classified Staff Committee is CLASSIFIEDSTAFFCOMMITTEE@jjay.cuny.edu.

If you have any questions or concerns, do not hesitate to contact me at kpottingermoore@jjay.cuny.edu.

A note on reclassifications: Reclassification is a move to a higher HEO series title. It is appropriate when the preponderance of duties and job requirements currently fall appropriately in a higher title. (This may be merited because of an accretion of duties, a significant increase in the volume of work that has the effect of transforming the scope and complexity of the work, a reorganization of functions, a legal mandate changing the nature of the work, or some other significant alteration in the duties previously assigned.) Accordingly, when submitting a justification for a proposed reclassification, the submitter should make specific reference to the title definitions (attached here as Appendix A), explain which of the current job duties fall in the higher title, and demonstrate that such duties make up the majority of the employee’s duties.

cc: Divisional Vice Presidents     
Committee Members

APPENDIX A

NON-TEACHING INSTRUCTIONAL STAFF POSITIONS
 

1. ASSISTANT TO HIGHER EDUCATION OFFICER.

1.1 Title Definition:

An assistant to higher education officer shall, generally under the supervision of a higher education officer or university dean or college dean, perform such administrative duties as may be assigned to him/her. 

1.2 Qualifications:

For appointment as assistant to higher education officer, a candidate must have demonstrated satisfactory qualities of personality and character and ability to work with others for the good of the institution. He/she must show potential for significant achievement and growth.

He/she must possess a baccalaureate degree from an accredited institution.

2. HIGHER EDUCATION ASSISTANT.

2.1 Title Definition:

The duties of a higher education assistant are generally to serve as an assistant to one of the major educational officers of a college or the university with responsibility for a limited area of planning, research or professional and/or administrative duties as may be assigned. 

2.2 Qualifications:

For appointment as higher education assistant, the candidate must have demonstrated satisfactory qualities of personality and character and ability to work with others for the good of the institution. He/she must have had at least four years of experience in one or more related areas and be sufficiently adaptable to apply such experience to the field in which his/her responsibility will lie. He/she must possess at least a baccalaureate degree from an accreditedinstitution and show definite potential for significant achievement and growth in the area to which he/she is assigned. An appropriate combination of education above the baccalaureatedegree and demonstrable skills and/or years of experience may be substituted for the four years of experience in determining qualifications for the position of higher education assistant.

3. HIGHER EDUCATION ASSOCIATE.

3.1 Title Definition:

The duties of a higher education associate are:

a. To serve as deputy for a higher education officer or b. To assume administrative responsibility,in most instances under the general supervision of a university or college dean for some major area of university or college activity, such as institutional research, campus planning and development, coordination of relations with community and civic groups, supervision andcoordination of all educational data processing, coordination of applications to federal, state, and private foundations for educational grants, direction of specific specialized campus activities or c. To function as executive assistant to the chancellor or president or d. To develop some majoraspect of new programs.
 

3.2 Qualifications:

For appointment as higher education associate, a candidate must have demonstrated satisfactory qualities of personality and character and ability to work with others for the good ofthe institution. He/she must have had at least six years of related experience. He/she must be sufficiently well versed in the overall functions of the university to be able to serve as deputy for a higher education officer, or to carry full responsibility, in most instances under the general supervision of a university or college dean for some major area of university or college activity. He/she must possess at least a baccalaureate degree from an accredited institution and show evidence of exceptional achievement in his/her chosen field as well as potential for future growth. An advanced degree above the baccalaureate degree may be required as appropriate to perform the duties of a particular position. An appropriate combination of education above the baccalaureate degree and demonstrable skills and/or years of experience may be substituted for the six years of experience in determining qualifications for the position of higher education associate.

4. HIGHER EDUCATION OFFICER.

4.1 Title Definition:

The duties of a higher education officer are:

1. To assume full administrative responsibility for some major area of university or college activity, such as institutional research, campus planning and development, coordination of relations withcommunity and civic groups, supervision and coordination of all educational data processing, coordination of applications to federal, state, and private foundations for educational grants, direction of specific specialized campus activities or
2. To function as executive assistant to the chancellor or president or 
3. To develop some major aspect of new programs.

4.2 Qualifications:

For appointment as higher education officer, the candidate must have demonstrated satisfactory qualities of personality and character and ability to work with others for the good of the institution. He/she must have had at least eight years of related experience. He/she must besufficiently well versed in the overall functions of a university to be able to assume full responsibility, answerable as a general rule to his/her college president (or to the chancellor, deputy chancellor or vice chancellor if he/she is assigned to a university position) for some major area of university or college activity. He/she must possess at least a baccalaureate degree from an accredited institution and show evidence of exceptional achievement in his/her chosen field as well as potential for future growth. An advanced degree above the baccalaureate degree may be required as appropriate to perform the duties of a particular position. An appropriate combination of education above the baccalaureate degree and demonstrable skills and/or years of experience may be substituted for the eight years of experience in determining qualifications for the position of higher education officer.