Faculty Handbook
Faculty Handbook
Welcome to the faculty of John Jay College!
We are a unique institution with a powerful mission to Educate for Justice - a mission that animates and motivates our teaching, scholarship and service activities. Below is our faculty handbook, updated periodically to represent the information you will want and need to know during your time as a faculty colleague.
Thank you for joining our community of educators.
NOTE:
While each Academic Department may have established its own administrative protocols and procedures, in partnership with Academic Affairs and the Office of Human Resources, this document is intended to equip faculty members with basic College and University information that will be essential to their success. Every effort has been made to present all information accurately, however some information will change over time. Some policies, procedures and information have been paraphrased to improve readability. Individuals are advised to consult the appropriate administrative office, academic Department, current PSC-CUNY contract and/or College and CUNY policies for complete details and requirements, as needed. The handbook is informational and does not constitute terms or conditions of employment. REVISED JULY 2026
John Jay College Basics
About John Jay College
Vision, Mission, Values
Diversity and Inclusiveness at John Jay
Hispanic-Serving and Minority-Serving Institution
Our Campus
CUNY Governance
The CUNY Board of Trustees
The University Faculty Senate
Professional Staff Congress (PSC)
John Jay College Governance
College Council
Academic Departments
The Departmental Committee on Faculty Personnel and Budget (P&B)
Departmental Committee on Student Grade Appeals
Departmental Curriculum Committee
Graduate Program Governance
Faculty Senate
Council of Chairs
Student Council
Higher Education Officers (HEO) Council
College Senior Leadership and Administration
John Jay College Foundation, Inc. Board of Trustees
Faculty Personnel Process
Faculty Services
Faculty Personnel Files
Appointment and Reappointment Timing
Faculty Personnel Action Process
Evaluation of Faculty for Reappointment/Tenure/Promotion
CV & Faculty Personnel Action Form (previously Form C)
Peer Observations
Student Evaluations
Faculty Scholarship
Chair Annual Evaluation
Pre-Tenure Review
CCE and Promotion to Senior (Doctoral) Lecturer
Promotion & Tenure – External Letters
Administrative Information
ID Cards
Mailboxes
Office Space and Keys
Voicemail
Email
Faculty Contact Information
Faculty Profiles on the John Jay Website
Emergency Alerts and Closures
Human Resources Information
Human Resources
PSC-CUNY Contractual Salary Increases
Payroll
New York State Payroll Online
Transit Benefit
Accommodations for Faculty Members with Disabilities
Health Benefits
Faculty Health and Wellness
John Jay Children's Center
Full-Time Faculty Timesheets
Faculty Leaves
Fellowship Leave Eligibility
Scholar Incentive Awards
FMLA, Military Leaves, and Leaves of Absence
Jury Duty
Temporary Disability
Paid Parental Leave
Retirement (“Travia”) Leave of Absence
Workload and Multiple Positions
Teaching, Students and the Classroom
Seven Principles for A Culturally Responsive, Inclusive and Anti-Racist Curriculum
Resources for Culturally Responsive, Inclusive and Anti-Racist Teaching
Course Syllabi
Conversion Days
Classrooms
Book Orders
Brightspace
Checking Class Enrollments or Availability
Campus Class Schedules
Community Hour
Cancelling a Class Period
Camera Use Guidance for Online/Hybrid Classes
Attendance Rosters (Verification of Enrollment)
Office Hours
Final Examinations
Final Grades
Final Grade Submissions
College Bulletins
Attendance Policy
Incomplete Grades Policy
Grade Appeal Process / Policy
Grade Changes
Academic and Other Support for Students
Student Accommodations
Electronic Plagiarism Detection Services
Academic Integrity
Student or Colleague Reports of Misconduct or Violence
Disruptive or Problematic Student Behavior
Records Retention and Disposition
Research, Scholarship and Creative Work
Support for Faculty Research
PSC-CUNY Faculty Research Award Program
Research Foundation
Student Research and Faculty-Mentored Research
Office for Student Research and Creativity
The Ronald E. McNair Post-Baccalaureate Achievement Program
Program for Research Initiatives in Science and Math (PRISM)
Honors Programs
Use of Human Subjects in Research
Faculty Travel
Allocation
Authorization
Reimbursement
Faculty Professional Development, Resources and Other College Services
Faculty Professional Development
Teaching and Learning Center (TLC)
Department of Online Education and Support (DOES)
Lloyd Sealy Library
College Stationery, Business Cards, Graphics, and Marketing
Tuition Waivers
Dining Facilities on Campus
Space Reservations on Campus
The Children’s Center at John Jay College
Lactation Room
All-Gender Restrooms and Locker Rooms
Women’s Center for Gender Justice
Student Life and Student Support
Faculty Responsibilities and Workplace Policies
Policies
Sexual Misconduct
Policy on Equal Opportunity and Non-Discrimination
Campus and Workplace Violence Prevention Policy
Intimate-Partner and Dating Violence in the Workplace
Research Misconduct Policy
Conflict of Interest Policy
Americans with Disabilities Act (ADA) CUNY Accommodations Policy
CUNY Policy on Religious Accommodations
Family Educational Rights and Privacy Act (FERPA) or the Buckley Amendment
Reporting a Complaint
Grievance Procedures
Additional Policies and Resources