Faculty Handbook

NOTE:  While each Academic Department may have established its own administrative protocols and procedures, in partnership with Academic Affairs and the Office of Human Resources, this document is intended to equip faculty members with basic College and University information that will be essential to their success. Every effort has been made to present all information accurately, however some information will change over time. Some policies, procedures and information have been paraphrased to improve readability. Individuals are advised to consult the appropriate administrative office, academic Department, current PSC-CUNY contract and/or College and CUNY policies for complete details and requirements, as needed. The handbook is informational and does not constitute terms or conditions of employment.       REVISED JULY 2025
 

John Jay College Basics

     About John Jay College
     Mission, Values and Vision for Student Success
     Diversity at John Jay
     Hispanic-Serving and Minority-Serving Institution
     Our Campus

CUNY Governance

     The CUNY Board of Trustees
     The University Faculty Senate
     Professional Staff Congress (PSC)

John Jay College Governance

     College Council
     Academic Departments
            The Departmental Committee on Faculty Personnel and Budget (P&B)
            Departmental Committee on Student Grade Appeals
            Departmental Curriculum Committee
     Graduate Program Governance
     Faculty Senate
     Council of Chairs
     Student Council
     Higher Education Officers (HEO) Council
     College Senior Leadership and Administration
     John Jay College Foundation, Inc. Board of Trustees

Faculty Personnel Process

     Faculty Services
     Faculty Personnel Files
     Appointment and Reappointment Timing
     Faculty Personnel Action Process
     Evaluation of Faculty for Reappointment/Tenure/Promotion
            Form C and CV
            Peer Observations
            Student Evaluations
            Faculty Scholarship
            Chair Annual Evaluation
            Pre-Tenure Review
            Promotion & Tenure – External Letters

Administrative Information

     ID Cards
     Mailboxes
     Office Space and Keys
     Voicemail
     Email
     Faculty Contact Information
     Faculty Profiles on the John Jay Website
     Emergency Alerts and Closures

Human Resources Information

     Human Resources
     PSC-CUNY Contractual Salary Increases
     Payroll
            New York State Payroll Online
     Transit Benefit
     Accommodations for Faculty Members with Disabilities
     Health Benefits
     Faculty Health and Wellness
     John Jay Children's Center
     Full-Time Faculty Timesheets
     Faculty Leaves
            Fellowship Leave Eligibility
            Scholar Incentive Awards
            FMLA, Military Leaves, and Leaves of Absence
            Jury Duty
            Temporary Disability
            Paid Parental Leave
            Retirement (“Travia”) Leave of Absence
            Workload and Multiple Positions

Teaching, Students and the Classroom

     Seven Principles for A Culturally Responsive, Inclusive and Anti-Racist Curriculum
     Resources for Culturally Responsive, Inclusive and Anti-Racist Teaching
     Course Syllabi
     Conversion Days
     Classrooms
     Book Orders
     Brightspace
     Checking Class Enrollments or Availability
     Campus Class Schedules
     Community Hour
     Cancelling a Class Period
     Camera Use Guidance for Online/Hybrid Classes
     Attendance Rosters (Verification of Enrollment)
     Office Hours
     Final Examinations
     Final Grades
     Final Grade Submissions
     College Bulletins
            Attendance Policy
            Incomplete Grades Policy
            Grade Appeal Process / Policy
     Grade Changes
     Academic and Other Support for Students
     Student Accommodations
     Electronic Plagiarism Detection Services
     Academic Integrity
     Student or Colleague Reports of Misconduct or Violence
     Disruptive or Problematic Student Behavior
     Records Retention and Disposition

Research, Scholarship and Creative Work

     Support for Faculty Research
            PSC-CUNY Faculty Research Award Program
            Research Foundation
     Student Research and Faculty-Mentored Research
            Office for Student Research and Creativity
            The Ronald E. McNair Post-Baccalaureate Achievement Program
            Program for Research Initiatives in Science and Math (PRISM)
            Honors Programs
     Use of Human Subjects in Research
     Faculty Travel
            Allocation
            Authorization
            Reimbursement

Faculty Professional Development, Resources and Other College Services

     Faculty Professional Development
     Teaching and Learning Center (TLC)
     Department of Online Education and Support (DOES)
     Lloyd Sealy Library
     College Stationery, Business Cards, Graphics, and Marketing
     Tuition Waivers
     Dining Facilities on Campus
     Space Reservations on Campus
     The Children’s Center at John Jay College
     Lactation Room
     All-Gender Restrooms and Locker Rooms
     Women’s Center for Gender Justice
     Student Life and Student Support

Faculty Responsibilities and Workplace Policies

     Policies
            Sexual Misconduct
            Policy on Equal Opportunity and Non-Discrimination
            Campus and Workplace Violence Prevention Policy
            Intimate-Partner and Dating Violence in the Workplace
            Research Misconduct Policy
            Conflict of Interest Policy
            Americans with Disabilities Act (ADA) CUNY Accommodations Policy
            CUNY Policy on Religious Accommodations
            Family Educational Rights and Privacy Act (FERPA) or the Buckley Amendment
     Reporting a Complaint
     Grievance Procedures
     Additional Policies and Resources