Access Attendance Tool

Brightspace Attendance Tool

Adding Attendance Link to Course Navbar

The Attendance Tool is not visible to students by default. To add the link, you will need to create a Custom Navbar and assign it to display in your course. 

Note: Using a Custom Navbar replaces the College Default Navbar, so you will not receive future navbar updates from ODL LMS Support.

  1. In the course, select the three dots that appear when you hover your cursor over the right side of the Course Navbar. From the drop-down, select Customize This Course Navbar. 
Customize This Navbar Selection.
  1. Select Yes! I'll work with a copy of the navbar. This will bring you to the Edit Navbar page. It is recommended to rename the new navbar to easily find it and reuse it. 
Create a Copy of a Navbar pop-up
  1. Select the Add Links button under the Links area. 
Edit Navbar Page.

  1. On the Add Links pop-up menu, select Attendance. Select Add. 

    Add Links selection.
  2. Move the Attendance button by dragging and dropping it into the location you want on your course navbar. 
Drag and Drop link.
  1. Select Save and Close. 

Access the Attendance Tool 

  1. In a course, select Course Admin on the Course Navbar. 

    Course Admin Link on Course Navbar.
  2. Under Learner Management, select Attendance. 
Attendance link on Course Admin page

Create a New Register 

An Attendance Register are entries that track attendance for a course or a specific activity. 

Note: The Attendance Tool does not automatically connect to the Grade book. If you want to provide a grade for Attendance, you will have to manually create a grade item. 

  1. On the Attendance page, select New Register. 

    New Register button on Attendance Registers page.
  2. Under Properties, enter a Name for the Register. 
  3. Enter a Description if needed. 
  4. Assign an Attendance Scheme. An Attendance scheme will be used to apply a symbol to each student's account such as Present, Absent etc. A customized Attendance scheme can be created on the previous page under Attendance Schemes. 

Note: You cannot change the Attendance Scheme that is assigned to your register once attendance is entered. 

New Register page.
  1. Under Cause for Concern, enter a percentage number, for example 80%. Cause for concern allows you to track students that fall below that set percentage and applies an icon next to a student's name. 
  2. Under Visibility, select Allow users to view this attendance register if you plan on having the Attendance tool link on your Course Navbar. 

  3. Under Users, select to include all users in course or for a specific group or section. 

    Cause for Concern settings

  4. Under Sessions, enter Session Names. A session is one or more events in a course such as Week 1 or each day the class is in session. For additional sessions, enter the number and select Add Sessions. Brightspace may require you to save your register and access it again if you are adding additional sessions as to not lose entered data. 

    Sessions listed on Attendance Register page.

Edit Attendance Register 

  1.  On the Attendance Register page, select the action arrow to the right of the Register Name in blue, select Edit Register. 

    Edit Register selection in drop-down menu.

Enter Attendance 

  1. On the Attendance Registers page, select the action arrow to the right of the Register Name in blue, select View Attendance Data. 

    View Attendance Data in drop-down menu.
  2. Select the Attendance Icon to the right of the Session Title. 
Attendance Icon to the right of the Session Name.

  1. On the Set Attendance Data page, under Attendance Status, select the correct status for each student from the drop-down menu. 

    Set Status for individual students.

  2. To set the status of multiple learners at once, select the box the left of the student's name and select Set Status. In the pop-up box, under Set Status for Selected Users, choose the status from the drop-down menu. Select Save. 

    Selecting students for the Set Status option.
    Select Status for all.
  3. Select Save at the bottom of the page to save all entered data. 

View Create and Manage Attendance Registers 

For more information and assistance, please email the Office of Digital Learning - Learning Management System Support at LMS.faculty@jjay.cuny.edu