Purchasing & Procurement

The Research Foundation (RF) has specific procurement policies that guide how project funds can be used to purchase goods and services. All purchases must follow RF procedures to ensure compliance with sponsor, institutional, and audit requirements. Depending on the type of purchase, faculty and staff may use a Purchase Order (PO) for goods or standard services, an Independent Contractor Agreement (ICA) for specialized services, or a P-Card for approved small-dollar transactions. Proper documentation and approvals are required before any purchase can be made.

Procuring Goods & Services

Vendor registration and forms- PO vs ICA

All vendors and consultants must be registered with the RF before services or goods can be purchased. A Purchase Order (PO) is typically used for goods or standard services, while an Independent Contractor Agreement (ICA) is required for individuals providing specialized services. Each form must be completed and approved prior to the start of work.

PO vs ICA

Initiating ICAs/MOUs, Equipment, Amazon Business

To initiate an ICA, project directors must submit the appropriate forms and supporting documents through the RF portal. Memoranda of Understanding (MOUs) are no longer in use; all agreements should be processed as either an ICA or a PO. Purchases for equipment and supplies—including those through Amazon Business—must follow RF procurement procedures and may require prior approval depending on cost and sponsor rules.

Purchasing & Procurement